How to Make the Onboarding Process More Effective with OneBar

What is onboarding?

Employee onboarding is one of the most important ways to put the new hire into the picture, get them acquainted with the company’s culture and values, and help them to get used to the work environment. Though there are many companies that believe that it is enough to just carry out all the necessary administrative procedures, a thorough onboarding process can help you increase employee engagement and create a positive impression.

Why is it important?

The competition on the market is pretty strong at the moment. And in order to attract the best professionals possible it is important to take measures to engage and retain them. Employee onboarding is one of the key points to lay the basis of the employee-employer relationship.

A strong onboarding system can help a company to reduce costs, increase engagement and employee satisfaction. This can also help to decrease employee turnover and shorten the time to achieve proficiency.

It’s also worth mentioning that companies with a well-organized onboarding process can increase new employee retention by 82 percent, while negative onboarding experience makes the new hires much more likely to change their workplace in the short run. 

What is more, up to 90% of employees decide whether to stay or to leave within the first 6 months of a new job. And the people who are satisfied with their onboarding are much more likely to stay with the organization.

Things you should keep in mind:

  • It’s important to have a plan and set goals.

To create an effective onboarding process, it is useful to have a detailed plan. For instance, the aim can be to increase employee engagement and decrease turnover. After that it is necessary to stick to your plan and use it for all the new hires in order to get maximum results.

  • Create a more personalized experience

It can be a very good idea to make the onboarding process more personalized for every new hire. For example, you can include some fun facts about your company into the welcome presentation, or create some kind of merch tailored for each particular position.

  • Introduce the new employee to the team

It is important to introduce the new employee to the team in order to help them get used to the organizational culture and feel more comfortable on their first day at a new position. It can be a great option to invite the new hire to a social event with the team. This can be useful for connecting with colleagues and making friends.

  • Inform the new team member about their roles and responsibilities

Another thing of great importance is to clarify the new hire’s responsibilities right from the start. The new employee’s superior should take some time to explain to them their daily tasks and answer any questions that they may have.

  • Try using onboarding technology

In the modern world everything has become digitalized, including onboarding. About 40 percent of organizations use new employee onboarding tools for their hr-realted activities. Onboarding software is specially created to cover the needs of the new team members, and can help them get a positive experience of starting work at your company.

OneBar is one of the tools that can be used for onboarding a new employee as well. OneBar is a knowledge management platform that helps your team collect and store all sorts of information and access it anywhere. It can help you build a smart FAQ knowledge base from your Slack conversations and set up a Slack autoresponder to answer questions automatically.

OneBar Slack autoreply allows you to set up a Slack bot that will be able to answer questions right in the channel. Using this tool you will be able to perform employee onboarding in Slack. 

To use OneBar as an onboarding tool you need to add the questions that the new team member is likely to ask into your Knowledge Base. It may be useful to mark them with a special tag so that the information will be easier to find.


Onboarding

After that create a Slack channel where the new employee will be able to ask the questions they have. The bot will answer the most common questions automatically in order to save time and effort.


Searching for an answer in Slack

To set up the Slack bot responses it is possible to assign experts to this channel and to set scope in the Channel settings. This way, the bot will suggest only the answers marked with the tag you mention. Also it can be useful to enable pre-moderation so that the experts will be able to review the answers suggested by the bot, and give some clearer explanations, if necessary.


Bot settings

Onboarding is one of crucial ways of putting a new employee on the same page with the others. It is a very important part of becoming a full-fledged and productive team member. And OneBar can help you make this process smoother and more efficient.


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